AI administration software for vocational education
1 System Instead of 10,
3 Clicks Instead of 300
Maintaining data in multiple systems costs administrators time, nerves, and resources. Fuxam brings together all data and operations on a central platform. AI-powered, it automates all processes and turns weeks of work into just a few hours.
The status quo
Administration That Gets in Its Own Way
Three examples from the everyday madness of administering vocational education institutions, problems that are a thing of the past with Fuxam.
Student data in one piece of software, timetables in Excel, attendance on paper lists, grades in the grade book. If you need a simple piece of information, you have to open three different tools.
Grades are typed manually into the report card form, certificates are prepared and printed by hand, and training logs are collected by email.
Lists are printed out, passed around, collected, and manually entered into the system. This process takes place for every class, every day, all year round.
The entire educational institution on a single platform
No More Data Chaos and Duplicate Maintenance
Every day, your employees enter the same data over and over again. Processes run manually or via makeshift interfaces. Frustration, errors, and inconsistencies are inevitable. Fuxam puts an end to this: all data is stored on a central platform, without inconsistencies or media disruptions.
A dynamic record for every learner
Every learner has a continuous record in Fuxam. Master data, grades, attendance, practical phases, and certificates are stored centrally in a dynamic profile that updates automatically with every action.
Structured curricula, centrally managed
Learning fields, subjects, learning content and exams are stored in a central record for each educational program. What is taught, tested and assessed is backed by a single data source, instead of being scattered across PDFs, Excel files and people’s heads. Changes take effect immediately: updated content for teachers, exam dates for learners, and up-to-date curriculum status for the administration.
Teachers and freelance lecturers, in one file
Master data, availabilities and subject assignments are stored in a single, continuous record for each teacher, regardless of whether they are permanently employed or working as a freelance instructor with an hourly rate. What is typically scattered across HR systems, Outlook calendars and Excel sheets in traditional setups is consolidated on a single data basis in Fuxam. Lesson scheduling accesses availabilities in real time, and conflicts and overloads are detected automatically.
Rooms with features, not just numbers
Capacity, equipment, location and availability times for each room, centrally managed and directly linked to timetabling. Projector, workshop equipment, accessibility or size: when planning, the system doesn’t just find any free room, it finds the right one.
Smart processes with AI automations
Weeks of Work Become Just a Few Hours
With Fuxam as the central data hub, all processes that used to be time‑consuming and error‑prone can now be automated. Timetables in hours instead of weeks, report cards at the touch of a button, fee statements generated directly from the timetable. What used to be manual drudgery now runs by itself.
To the completed timetable in hours instead of weeks
Fuxam coordinates rooms, teachers, and classes on a single data basis and checks every appointment in real time against all restrictions. Conflicts don’t arise in the first place, and wherever a manual decision is needed, Fuxam suggests suitable alternatives. Timetables that take practical and theoretical phases, teaching loads, and classroom equipment into account at the same time.
Certificates and attestations at the touch of a button
Certificates, confirmations, attendance records, training contracts. All recurring documents are generated from templates with SmartDocuments and automatically filled with data from the live database. What previously had to be typed manually into a Word form is now created in seconds, either individually or as a mass batch for entire classes.
Real-time data analysis
Graduation rates per class, failure rates per exam, room utilization per location, occupancy trends compared year over year. Management can see the most important KPIs in real time, without anyone having to compile figures from three different systems. Class management, administration, and executive management all access the same data foundation, each with the view that is relevant to them.
Automatically bill hourly fees
Hours worked are recorded directly from the timetable, fee rates are stored for each teacher, and invoices are generated at the touch of a button and sent automatically to the accounts department.
Additional features
Fuxam Was Specifically Developed for Managing Educational Institutions
System landscapes in educational institutions are often nothing more than a patchwork of makeshift standalone solutions. With Fuxam, this chaos comes to an end. Every feature of our platform has been developed specifically for the education sector and is designed so that everything meshes seamlessly.
Scheduling with conflict detection, video conference integration for Zoom, Teams, Meet and BigBlueButton, as well as iCal sync for external tools.
Direct messages, group chats, announcements, and an info hub with semantic search, including email templates with centralized logging.
Cloud storage for course and user files, directly integrated into modules, courses, and records, with clearly defined access rights.
Documents go directly into the learner’s file, can be assigned for digital signature, and sent to entire classes at the same time.
All course and training fees, from labor to materials, can be stored and calculated automatically.
Participants can register online for courses and training programs, fill out registration forms, and receive confirmations.
Integration & APIs
Fuxam Integrates Seamlessly Into Your Systems and Processes
Anything that is not mapped directly via Fuxam can be integrated without any trouble. Our API-first philosophy connects the platform seamlessly with identity providers, ERP systems, video conferencing providers, and library software.
GDPR & Data Security
Education Deserves the Highest Security Standards
Fuxam is operated exclusively in European data centers. Regular automatic backups with verifiable recoverability and ongoing security updates ensure reliable operation.
Facts and figures
Fuxam Is a New Generation of Campus Management
On average, Fuxam replaces 13 legacy systems, is implemented within 4 months, and saves 53% of costs. Switching to Fuxam is an investment that pays off quickly, through efficiency gains, cost savings, and the ability to focus resources on value-creating tasks instead of system maintenance.
Users: 165
Implementation time: 3 months
Software: FuxamOne
Users: 600
Implementation: 2.5 months
Software: FuxamOne
Users: 6,250
Implementation: 20 months
Software: FuxamOne
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