AI-supported timetable planning for vocational education institutions
To the Completed Timetable in Hours Instead of Weeks
Fuxam coordinates rooms, teachers, and classes on a single data basis. Every appointment is checked in real time against availability, occupancy, and requirements. Practical training, theory, block courses, and part-time instruction all run in one schedule – and wherever decisions are needed, Fuxam provides suitable alternatives.
The status quo
Lesson Planning That Takes a Long Time and Often Ends in Conflicts
At many educational institutions, timetable planning still happens somewhere between Excel, email, and gut feeling. Three everyday scenarios that every institution knows and that disappear with Fuxam.
Classes in one piece of software, teachers in Excel, rooms in a table, availabilities in the inbox. Anyone who builds a timetable is juggling four tools and losing hours.
A schedule change affects teachers, learners, and administration at the same time. If it’s only sent by email, general info gets lost and someone ends up in the wrong room.
Does this room have a projector? Will it fit 25 learners? Equipment details live in people’s heads, on sticky notes, and in old spreadsheets, making planning complicated.
The data basis
Rooms, Teachers and Classes in a Database
Timetable planning doesn’t fail because of missing software – it fails because of missing data. If you manage rooms, teachers, and classes in three different systems, you’re planning blind. Fuxam puts everything on a single shared data foundation: availability, equipment, capacities – instantly accessible, always up to date.
More than just a room code
Each room has its own record, with capacity, technical equipment, location, accessibility, and occupancy schedule. Fuxam doesn’t just assign any available room, but the right one: a workshop for practical training, a nursing lab for practice, a classroom with a projector for theory.
Availabilities, always in view
Teachers and freelance instructors maintain their availability directly on the platform. Regular hours, blocked times, practical placements, substitutions. Fuxam plans in real time based on this availability instead of asking for it afterwards by email. Anyone who isn’t available simply won’t be scheduled automatically.
Schedules that interlock
Each class has its own curriculum and its own timetable. Fuxam detects when two classes have the same lesson with the same teacher and schedules them together in the same room. At the same time, the system ensures that breaks are observed and that learners have enough time between two periods to move from one room to another.
Real-time conflict checking
No Conflicts From the Very Beginning
Every change to the timetable is checked in real time against all constraints before it takes effect. If someone moves a lesson, Fuxam immediately sees whether the new room is available, the teacher is present, and the class is free. Anything that doesn’t fit simply isn’t created. Where adjustments are needed, Fuxam suggests available alternatives.
AI-assisted planning
From a Single Appointment to a Yearly Plan
Enter the basic parameters and Fuxam takes care of the rest. Whether it’s a single appointment or a complete annual schedule, the AI checks teacher availability in the background, matches room capacities, and reveals conflicts. What used to take days in Excel is now done in minutes.
Book a demo now
Book Your Personal Demo
We'll show you exactly the features that make your daily work easier, and answer all your questions directly in the conversation. No obligation, personalized, and tailored to your specific use case.
FAQs