AI-native application management for universities
From Applicants to Students Without Double Care
FuxamApply is the application platform for modern universities. An application page in your own branding, a drag-and-drop form builder, automated review workflows, and seamless integration into FuxamCMS.
Status quo
500,000 Applications Per Year, but No Digital Application Management
German universities receive around 500,000 applications per semester. However, processing is still done mostly manually, with duplicate data entry and multiple tools.
Applications are collected in one tool, and accepted applicants are then manually entered into the student system. The same data is maintained two or three times over.
Every single application has to be reviewed, evaluated, and answered manually. Without automation, you end up doing the same task over and over again.
Most application pages today look like they’re from 2008. A user experience on the level of a fax machine. The first impression your university makes shouldn’t be the weakest one.
Set up application management
To the Application Page in 30 Minutes
Create application workflows, build forms via drag-and-drop, brand your careers page, all in self-service, without external developers or IT tickets. What traditional tools take weeks to set up, you can get done in FuxamApply in a single afternoon.
As many campaigns as you have degree programs
Each degree program gets its own application campaign – with its own deadlines, admission criteria, forms, and review workflows. Bachelor’s and Master’s programs, winter and summer semesters, full-time and part-time all run in parallel without blocking one another. Responsibilities are clearly assigned, and the status of each program is visible at a glance at any time.
Drag and drop to the application form
Application forms are created visually – via drag-and-drop, with no code and no IT ticket. You add required fields, optional fields, file uploads, multiple choice options, and conditional logic yourself. If someone applies for a scholarship, additional fields appear; otherwise they remain hidden. This way, you create forms that ask exactly what you need to know – and nothing more.
A page that looks like your university
The public application page carries your logo, your colors, your language – from the welcome text all the way to the footer. Applicants choose their desired program directly on the page, see the open deadlines, and apply with a single click. The first impression your institution makes is on point.
Review processes with AI and automations
Whether It's 10 or 10,000 Applications, the Effort Remains the Same
Traditional application setups don’t scale: an Excel sheet works for ten applications, but it collapses at a thousand. FuxamApply is built from the ground up for any size. Applications are received centrally, reviewed using clear workflows, and communicated transparently to applicants – no matter how many there are.
All applications in one place
Incoming applications are collected centrally in a single overview, sortable by deadline, program, or status, and filterable down to the smallest detail. Bulk actions let you process entire groups of applicants in parallel. No more applications disappearing in a forgotten email folder.
Smart workflows for automated inspection processes
Every application goes through a defined review process: field-by-field checks, requesting changes, approving or rejecting. A multi-level review with clear stages, notes for each applicant, and version tracking for every decision. Who reviewed what and when is always transparent.
Applicants stay informed without having to ask
Every time their status changes, applicants automatically receive an email. In the applicant portal, they can see their current status, any outstanding requirements, and can submit additional documents directly. Instead of lost emails and phone calls, every applicant stays informed, and the office staff are relieved of the burden.
See where applicants drop out
FuxamApply provides real-time KPIs for every application process: number of applications started and submitted, completion rate per program, average time from receipt to decision. Trend charts show where applicants drop out and which programs are performing particularly well. You can see the application funnel without having to manually piece it together from Excel. All data is carefully logged and displayed in a transparent way.
study contract
Automatically Generate Study Contracts
As soon as you admit students, FuxamOne automatically creates the appropriate study contract: with all master data, the correct degree program, and the stored contract terms. No copying from Word templates, no retyping names and matriculation numbers.
enrollment
One-Click Enrollment
Enrollment is the final step in the admissions process, and with FuxamOne it takes just one click. All data from the application is automatically transferred into the system: account, degree program, courses. Everything is set up. No re-entering data, no transmission errors, no rework. Your students can get started right away on the first day.
Facts and figures
Fuxam Is a New Generation of Campus Management
On average, Fuxam replaces 13 legacy systems, is implemented within 4 months, and saves 53% of costs. Switching to Fuxam is an investment that pays off quickly, through efficiency gains, cost savings, and the ability to focus resources on value-creating tasks instead of system maintenance.
Users: 165
Implementation: 3 months
Software: FuxamOne
Users: 600
Implementation: 2.5 months
Software: FuxamOne
Users: 6,250
Implementation: 20 months
Software: FuxamOne
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We'll show you exactly the features that make your daily work easier, and answer all your questions directly in the conversation. No obligation, personalized, and tailored to your specific use case.
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